General Grant Information: Extended/Expanded Learning Opportunity (ELO)

 

As Montana students and families work to recover from the adverse impacts of the COVID-19 pandemic, this grant seeks to support and empower young learners across the state through a coordinated, comprehensive, and consistent community approach. The pandemic has exposed and exacerbated the personal and academic challenges many Montana students face. Helping them overcome those challenges requires not only the efforts of Montana educators within the confines of a school day but also the efforts of student-focused extended and expanded nontraditional education framework. This grant is an opportunity to address students’ personal and academic needs, ensure parents and guardians are able to rejoin the workforce, and ultimately continue to strengthen Montana communities. The grant seeks to provide Montana students and families with a:

  1. comprehensive, out-of-school time experience that builds upon a student’s formal school day instruction to provide additional academic and whole-child wellness support as a result of the COVID-19 pandemic.
  2. safe and healthy environment to be during extended and expanded learning time frames that employ practices to prevent COVID exposure to students.;
  3. deeper connection to their community allowing them to understand the full breadth of supports and opportunities available to them.

Review the OPI Guidance on the ELO Grant here 

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Grant Eligibility & Requirements

Review the OPI Guidance on the ELO Application for Summer 2023 (pdf)

 

PROJECT SCOPE DOCUMENT

Click Here to Download the Blank Scope Document for Summer 2023

NOTE: To apply for the grant, organizations must first obtain an LE (Legal Entity) number in E-Grants. (Click here for instructions)

NOTE: To apply for the grant, organizations must first obtain a UEI (Unique Entity Identification) number. UEI numbers are assigned by the federal government, through SAM.gov - you can go to https://sam.gov/content/duns-uei to get started.

Grant Eligibility and Requirements:

  1. Student participation is at least 40% low-income qualifying.
  2. Organization has at least 3-5 years of past summer programming experience.
  3. Active partnership in funding, programming, and/or staffing.
  4. Focus on Math and Reading academics and includes pre/post testing of students.
  5. Service delivery method (activities, events, modes of instruction) is evidence-based.
  6. Goals and objectives connect to content standards (Math, Reading, SEL).
  7. Demonstrate connection to local district(s) ESSER ARP Plans.
  8. If the organization received ESSER Afterschool or Summer Enrichment grant for the 2021-2022 cycle, the grant final report must be completed prior to new application submission.

 

Other Funding Considerations: 

This grant should not replace existing funding sources. These funds are intended to enhance and grow Montana’s capacity for education services. Grantees are also responsible for understanding and adhering to supplement and/or supplant requirements of their existing funding sources.

First priority may be given to grantees who do not already receive federal funding grants such as Current 21st Century, ESSER I, II, III, Perkins, etc.

 

Targeted Student Population: 

The Extended/Expanded Learning Opportunity (ELO) shall provide funding to reach students who lack the type of supports necessary to overcome the personal and academic challenges exacerbated by the COVID-19 pandemic.

 

Program/Project Requirements:

Application MUST demonstrate how the intended program/project will meet the requirements below:
DEMONSTRATION means documented evidence in the form of policies, procedures, data, staff listing, MOU, test samples, and/or links provided in the grant application. Demonstration must be supported by documentation provided in the grant application.

  • Age Range Consideration
    • Serve K-12 students. Priority will be given to those organizations providing a focus on middle and high school sudents. 
  • Amount of Programming Available to students (academic and Student Wellness)
    • Ensure more Montana students will have access to frequent, consistent extended/expanded school supports.
    • Provide program/project service directly to students a minimum of 2 hours a day during the duration of the program.
  • Economic Consideration
    • Forty percent (40%) of students in service area are considered low income.
  • Staff with highly qualified instructors and support staff
    • Provide list of qualified staff with credentials (certifications, degrees, experience)
    • Provide staff training prior to program start date targeting grant goals
  • Evidence-based Interventions and Strategies
    • Use evidence-based practices for student wellness and intellectual growth to help students navigate the stresses exacerbated by the pandemic.
    • Use evidence-based strategies for any learning support or enhancement interventions.
    • Use instruction, intervention, and training strategies to provide Math and Reading support services.
    • Provide documentation/links in support of ESSER FAQ December 2022 (Tip: review the document and search for “extended”, “summer enrichment”, and/or “after-school”)
  • Prevention, Preparation, and/or Response
    • Help prepare for, respond to, or prevent COVID’s adverse impacts on students’ holistic wellbeing and academics.
  • Reduce barriers to attendance
    • Demonstrate how participation barriers including but not limited to fees, transportation, and past skill levels have been addressed to increase participation.

 

Cycle and Awarding:

The state will be utilizing its E-Grants application to manage grant submission and processing. Grant outcome reporting is required. Submission of cash requests for allowable expenditures must be submitted by the 25th of each month. Payments will be processed by the 10th of the following month. Funds must be expended between September 2022 and August 2023.

Summer 2023 Application Reopen:

  • Grant portal opens: May 5th, 2023
  • Grant portal closes: June 9th, 2023
  • Grant award notifications ongoing until: June 16th, 2023
  • Outcome reporting will begin: September 2023
  • Grant cycle will end September 2023
    • Cash Requests due no later than September 25, 2023
    • Final Expenditure Reports (FERs) due no later than October 25, 2023

Grant Reporting Requirements

Review the OPI Guidance on the ELO Application for Summer 2023 (pdf)

 

All awarded grantees are required to provide an end-of-program/project report to OPI by September 2023. 

This report will include but is not limited to: 

  • Narrative summary comparing expected with actual program/project outcomes
  • Pre/Post Math and/or Literacy test scores
  • Process survey
  • Student demographics

A template will be provided for data collection.

A Final Expenditure Report (FER) will need to be submitted in the E-Grants application to close out the grant in September 2023.

FAQ and Guidance

To apply for the grant, organizations must first obtain a Legal Entity (LE) number in E-Grants. 

 

OPI Guidance and Training:

 

E-Grants Instructional Pages: 

 

Legislation Guidance:

 

Compliance Guidance:

 

Program Guidance:

 

OPI ESSER Guidance/Training:

OPI Guidance/Training on ESSER Grants can be viewed on the OPI ESSER Webpage HERE 

ARCHIVED Guidance/Training:

 

OPI Help is available!

Email your organization name, LE number, phone number, and question to Wendi.Fawns@mt.gov

OPI Staff are here to help:

Wendi Fawns, ESSER/EANS Director

Rebecca Brown, ESSER Program Manager

 

 

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