Montana E-Transcript

The mission of the e-transcript projects is to establish data linkages between K12 education and postsecondary partners by creating an electronic student transcript repository for K12 education and connecting to postsecondary data for Montana high school students who enroll in the Montana University System (MUS).

Accomplishments so far:

    • Montana Electronic Transcript Initiative- Certified Transcripts
      Free, certified, electronic transcripts are now available to high school students enrolled in participating schools. Parchment Exchange has been selected to manage the request, delivery, monitoring, and processing of student transcripts. This service will be free for up to two years following graduation with a nominal fee after that. Students can request their transcripts be sent directly to any college or university, or any other entities that may require transcripts.
    • College Readiness Domain
      Provides enrollment, remediation, and retention statistics for Montana public and state-funded high school graduates entering the Montana University System. Student Tracker Reports by school are also available with demographics and statewide aggregate reports.
    • Montana Standard Transcript
      Minimum elements required for an official Montana high school transcript were approved by the Board of Public Education in 2013. The components of the Montana Standard Transcript are defined in the Administrative Rules of Montana (ARM) as Rule: 10.55.911
    • Montana Electronic Transcript Initiative- Data Transport
      The OPI has designed a data transport system to facilitate the collection and exchange of student information required for Montana standard transcripts. School or district personnel using Infinite Campus, PowerSchool or Schoolmaster, have the option to use the MT Transcript extract in their SIS system to upload student transcript data into a secure database. We are eager to work with other SIS vendors, as well. Manual online data entry and a fillable Excel spreadsheet are also available to input student data into the system. Once the data is verified and certified, students can access the Parchment service to send free electronic transcripts to any college or university in the country. Click here to access the Data Transport System.

Parchment Exchange is the service provider who has been selected to manage the request, delivery, monitoring, and processing of student transcripts. Current Montana high school students may request their free, certified electronic transcripts, 24 hours a day, seven days a week through Parchment. This service will be free for up to two years following graduation, with a nominal fee after that. Students can request their transcripts be sent directly to any college or university, or any other entities that may require transcripts.

To access all documentation visit - https://drive.google.com/drive/folders/0B4NziLbTB-G1dENIaHRwX3Btb0U?usp=sharing

If you have questions please contact:

Brett Carter, Project Manager, Bcarter2@mt.gov 444-2080
Joe Hamilton, Business Analyst, jhamilton@mt.gov 444-0475
Daniel Bruce, Research Analyst, Dbruce2@mt.gov 444-1610
Robin Clausen, Research Analyst, Robin.clausen@mt.gov 444-3793