Achievement In Montana (AIM)

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Achievement in Montana (AIM) is the OPI state-wide student information system. This system allows school districts to submit required student information electronically. AIM provides the OPI, the State of Montana, federal entities, and the education community, with timely and accurate data about the progress of our students, schools, school districts, and the State.


AIM Data Collection Schedule 2022-23

Missing Child Photo Repository

We want to remind you to upload student directory photos to the OPI for inclusion in the missing child photo repository. The repository provides law enforcement with immediate, 24/7, year-round access to a child’s school photo should a child be reported missing.

Please review our AIM Student Photo Repository User Guide for detailed instructions on how to complete this process. 

OPI's Missing Child Photo Repository Page

 

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AIM Resources

AIM District Contacts

The districts’ AIM Primary Contact is who we rely on for being the liaison between the district and the state. We deal mainly with the main AIM Primary Contact when assisting districts with their student data. It is up to the district to decide who the main AIM Primary Contact is. Use this form to add or change any AIM Contact Information.

This list displays the current AIM Primary Contact, AIM Backup Contact, and other AIM Technical Contacts for all districts that are stored in the Contacts Database. The column titled 'Source' refers to whether the contact is listed as a System Level Contact or a School Level Contact. System Level Contacts are those persons responsible for reporting data for the entire school district, while the School Level Contact only reports data for the individual school and may not be responsible for data for other schools within the same district. If there are any errors in this report, please use the AIM District Contact Form above to submit any changes. 

AIM District Contact Update Form

AIM District Contact List (Updated 10/11/2022)

Data Dictionary

AIM Data Dictionary

Click on the hyperlink below to see a PDF version of the AIM Data Dictionary. This Data Dictionary is intended to assist local education agency (LEA) staff and their student information system vendors in understanding the specific data elements and codes that must be populated for state reporting through AIM. It is intended to improve the accuracy and integrity of collected data by maintaining consistency in data elements. It relies and builds on previous data definitions used throughout the agency that meet state and federal guidelines for collecting and reporting purposes.

AIM Data Dictionary
Updated March 2022

Data Validation and Certification

There are new Data Validation reports available for districts to use to verify collection data - beginning with the Fall Enrollment and Fall Program Participation data.  These validations allow a district to see all of its data issues for collection with a single click. 

Setup instructions are found here: Data Validation and Certification

General Information

The purpose of this page is to provide general information about the OPI AIM student information system, along with its purpose and processes. 

Questions can be directed to the OPI AIM Help desk at 877-424-6881 or Submit an AIM Help Desk Ticket.

 

AIM, THE MONTANA STATE STUDENT INFORMATION SYSTEM

The AIM system is designed to collect demographic, enrollment, program participation, and assessment data for each student. The program also tracks special education student's IEP data and all students’ movement from school to school and district to district within Montana. It allows for timely reporting and data accuracy through standardized reporting capabilities. This system allows school districts to submit the required student information electronically. The AIM system provides the OPI, the State of Montana, federal entities, and the education community with timely and accurate data about the progress of our students, schools, school districts, and the state.

Please see the AIM Policy References webpage (buttons listed on the main AIM web page) for pertinent State and Federal laws that apply to AIM.

 

INFINITE CAMPUS, THE COMPANY, AND SOFTWARE

The state of Montana Office of Public Instruction (OPI) adopted the Infinite Campus software application as its statewide student information system (SIS). The OPI calls the state-level SIS ‘Achievement In Montana’ (AIM). The name of the company that owns the Infinite Campus software is also called Infinite Campus.

The ’State Edition’ of Infinite Campus is used by the OPI staff and contains the state-reported student data from all Montana districts.

The ‘Montana Edition’ of Infinite Campus is provided to the districts at no cost so that the schools who don’t use Infinite Campus as their local SIS can submit their data into our Infinite Campus statewide system for state reporting.  

The ‘Montana Edition – Valued Added’ is typically used by small districts as their main local student information system. Districts use it to maintain their basic set of enrollment, demographic, programs, and special education IEP data.  The ‘value added’ feature of this edition also allows districts to maintain students’ daily attendance and marks data.

The ‘District Edition’ of Infinite Campus is used by some districts as their complete local SIS. 

 

THE MOVEMENT OF THE AIM DATA

The data originates at the district level and gets copied to the state level of Infinite Campus by a syncing process. The syncing process happens automatically when data is manually entered and ‘saved’ in Infinite Campus or when the district executes a mass syncing process to get the data copied to the state level.

If the local district data is housed in a different local student information system (other than Infinite Campus), for larger districts it goes through a mass export and then an upload process to get into the Montana Edition of AIM. The smaller districts can choose to hand-enter their data into the Montana Edition.  It then goes through a final nightly syncing process to get copied into the State Edition of AIM. 

Once the data is at the state level it is ready to be reviewed and validated by the OPI staff for reporting purposes.  The OPI utilizes state-level data snapshots processes for some of the federal reporting which affects district funding.  The districts utilize import processes to copy their district’s state-level data into other OPI subsystems that also affect school funding (such as MAEFAIRS and Special Education). There are multiple other systems that pull data from the State level AIM system data such as (Child Nutrition Program) CNP for Free and Reduced lunch funding.

AIM Data Flowchart

Infinite Campus Update Schedule & References

Please Note: These updates are done on the weekends, which means the Infinite Campus system is usually down after 5:00 p.m. on Friday and is expected to be back up the following Saturday morning. The following are targeted weekend dates and may be subject to change.

2022-23 School Year:

Campus Release Date In Production
2223, 2227 August 5, 2022
2231 September 2, 2022
2235, 2239 October 14, 2022
2243, 2247 December 16, 2022
2247 February 17, 2023

 

Information on Infinite Campus Releases:

From the Campus Community page, the following may be accessed:

 

Infinite Campus Technical References:

From the Campus Community page, the following may be accessed:

Submit an AIM Help Desk Ticket or call 877-424-6681 for the documentation on Creating a Campus Community Account, as well as for documentation on Firewall and Web-Filter Rules.

Montana File Transfer Service

NOTICE: Please do not email any student personally identifiable information (PII), including names or student ID's, to the OPI or AIM Help Desk. Please call AIM Support directly for assistance with individual student PII or use ePass MT for the secure transfer of larger student data files. 

Montana File Transfer Service

User Guide

Upload Templates

All imports, except the Student Demographic import, require Student State ID numbers.  The Student Demographics upload should be completed first, followed by the Student Enrollment file upload. Once these two have been completed for every student, all other uploads can be done.  It is best practice to come to this webpage and download these templates as they are needed to ensure you have the most up-to-date version

Required Templates:
Student Demographic Template

Student Enrollment Template

 

Additional Templates By Collection:
Fall Count Template

Program Participation Template

Section 504 Template

Student Mode of Instruction

Free Reduced Application Management (FRAM) Import Template

English Learners (EL) Template

Spring Count Template

Fall Career and Technical Education (CTE) Template

End of Year (EOY) Attendance Totals Template

End of Year (EOY) Career and Technical Education (CTE) Template 

User Guides

User Guides by Collection Schedule

Beginning of Year

Fall

Assessment Registration

Spring Enrollment Count

Test Window

Behavior Collection

End of Year

User Guides by Topic

Getting Started:

The AIM New User Guide will help you if you are new to the AIM/Infinite Campus student system. Submit an AIM Help Desk Ticket or call 877-424-6681 for assistance. 

 

Ad Hoc Reporting

Ad Hoc Reporting User Guides

Campus Community Student Filter Fields for Ad Hoc Reporting

State Published Ad Hoc Filters Guide

 

Data Validation and Certification

Data Validation and Certification Guide

 

District Edition 

Preparing / Verifying Data & Course Setup for MT E-Transcript, Verifying Course SCED & Section Values for TEAMS & MT Transcript Extracts

Enrolling Students in Two Schools

 

Montana Edition

AIM File Imports Guide

TEAMS in the MT Edition

 

Montana Edition Value Added

Enrolling Students in Two Schools

MT Value Added Setup Checklist

Setup - Creating Report Cards

Setup - Entering Grades

Setup - Initial MT Edition Value Added

Setup - Managing Student Schedules

 

Staff/User Account Setup

Crating & Modifying Users

Data Security-Monitoring Staff User Accounts

Ending Users

Teacher Tool Rights for Campus Instruction

 

Student Enrollments

Chronic Absenteeism General Information

Day Treatment - Reporting Students in AIM

Enrolling a Former Student in AIM

Enrolling Students in AIM

Enrolling Students in Two Schools

Enrollment Exceptions for ANB Funding: MT Youth Challenge, Job Corps, MTDA, 19/20 Eligible, ILIP

Extracurricular Activities User Guides

Head Start User Guide

MAEFAIRS Student Count for ANB Reporting Instructions

Preschool Enrollments

Program Enrollment Exit Scenarios

Student List from Red to Black

Student Household User Guide

Student Name (and other) Changes

Summer Transfers

 

Student Photo Repository

Department of Justice Student Photo Repository Guide

District Student Photo Repository Guide

 

Student Records Transfers

Records Transfers Guide for AIM Administrators

Records Transfer User Guide

SPED Documents Not Transferring

Code Definition Appendixes

Webinars

These webinars are tailored to help districts navigate the AIM user guides and various data collections which occur throughout the year.

NOTE: Webinar dates may be subject to change. Please be aware that these webinars are recorded to allow them to be viewed at a later time.

Click to view Webinar Recordings

We have completed the webinar schedule for the 2021-22 school year, please watch this space for information on upcoming 2022-23 webinars.  As a reminder, all of the webinars are recorded and posted at the link on the right.

For security purposes, OPI Aim webinar links are not posted on our website. In order to receive the OPI AIM webinar links, you must be signed up to receive our emails/bulletins. OPI AIM webinar links are only sent via our AIM emails and via the OPI Monthly Compass. Users may subscribe by following the link below. 

Subscribe to receive our OPI AIM emails

Policy References

AIM Data Security Policies

Please refer to the OPI Student Privacy web page for OPI data security policies. 


AIM Relevant State Laws and Rules

Administrative Rules of Montana (ARM):

 ARM 10  Education
 ARM 10.55  Curriculum and Assessment
 ARM 10.56   Statewide Assessment
 ARM 10.63  Early Childhood Education
 ARM 10.15.101        School Funding Definitions (Please note specifically, (3) "Average daily attendance" or ADA) 
 ARM 10.20.102  Calculation of Average Number Belonging (ANB)
 ARM 10.21.204  Specific to the American Indian Achievement Gap Payment
 ARM 10.55.904  Basic Education Program Offerings: High School
 ARM 10.55.906  High School Credit
 ARM 10.55.909  School Records

 

Montana Code Annotated (MCA):

 MCA Title 20  Education 
 MCA 20-1-212   Destruction of records by school records 
 MCA 20-1-213  Transfer of school records
 MCA 20-1-230  Interstate Compact on Educational Opportunity for Military Children 
 MCA 20-1-301  School Fiscal Year Aggregate Hours
 MCA 20-5-101  Admittance of Child to School
 MCA 20-7-104  Transparency and Public Availability of Public School Performance Data 
 MCA 20-7-117  Kindergarten and Preschool Programs
 MCA 20-9-309  Basic System of Free Quality Public Elementary and Secondary Schools Defined 
 MCA 20-9-311 Calculation of Average Number Belonging (ANB) - 3-Year Averaging
 MCA 20-7-117  Kindergarten and Preschool Programs
 MCA 20-7-1317   Electronic Directory Photograph Repository

 


U.S. Department of Education

 


U.S. Department of Education Race & Ethnicity Policy

Q&A Links

The U.S. Department of Education has finalized changes to the collection and reporting of race and ethnicity. Starting with the 2010-2011 school year, the new standards will require all students to be identified using a new two-part race/ethnicity question. The federal government has established the two-part question to recognize Hispanic ethnicity and race as two separate and distinct concepts. Additionally, the change allows the reporting of multiple races, American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific Islander, and White). 

District Information 

The OPI has developed the following guidance and resource materials for district use as they transition to the new standards. 

Parent Information

Resources

 


Military Interstate Compact Commission

Additional Resources

External Resources

Internal Resources

Montana Early Warning System (EWS)

The Montana EWS model uses readily available school, student, and other live data to identify students who are at risk of dropping out of school before they drop out. Students are identified early on so that action can be taken by school officials to help keep the student in school. The Montana EWS is a logistic regression model that uses attendance, behavior, grades, mobility, and other data to determine if a student is at risk. The model will identify students in grades 6-12 that are at risk and also provide indicators for why each student is at risk.

Watch Montana's Early Warning System (EWS) Introduction Recording

Since the Montana EWS uses live data it can be run at any time during the school year or summer. What this does is allow educators to see how a student is progressing or regressing over time. Tracking over time also allows educators to track any interventions they are administering with students to determine if the interventions are in fact working.

School reports are also available on the Montana EWS that allow educators to track their school-wide EWS results over time. The school reports also allow schools to compare their results to the statewide average results to get an idea of where their school is at.

EWS User Guide: Montana Early Warning system – Required Data Setup 12/16. This is a link to documentation inside Campus Community* and is for districts using the District Edition of Infinite Campus as their primary student information system. Please refer to the “Required Data Setup” section by clicking on that hyperlink at the top of the page, just under the title.

If you have further EWS questions please contact: Kaitlyn Greenhalgh K20 Data & Research Analyst Office of Public Instruction Kaitlyn.Greenhalgh@mt.gov 406-444-1610.


OPI Staff are here to help: 

Andy Boehm, Graduates and Dropouts, 406-444-0375

Jennifer Straw, AIM Support, 406-444-0714

Nicole Thuotte, AIM Unit Manager, 406-444-2080

Marla Swanby, AIM Business Analyst, 406-438-2160

Meet the AIM Staff

Submit an AIM Help Desk Ticket or call 1-877-424-6681 or 406-444-3800
Note: The AIM Help Desk Ticket System replaced the AIM Help Desk Email on September 21, 2020.
Correspondence sent to opiaimelp@mt.gov will receive an auto-reply directing districts to submit a help desk ticket.