Centralized Services Division

E‑Grants log in

User guides and E‑Grants resources

• Creating Amendments user guide (PDF)
• E‑Grants security user guide (PDF)
• How to access grants in the E‑Grants system (PDF)

Forms and additional resources

• • AR exception form (PDF)

E‑Grants staff directory

If you need help with login IDs or passwords, contact E‑Grants Security.

Contact us via email or call us between 8:00 am and 4:30 pm MT at 406‑444‑3680.

• Adult Education (WIOA‑AEFLA)

  Program contact: Katie Madsen, 406‑465‑1341

  Accounting contact: Julie Moore, 406‑444‑0727

• Integrated English Literacy and Civics Education (IELCE)

  Program contact: Katie Madsen, 406‑465‑1341

  Accounting contact: Julie Moore, 406‑444‑0727

• Carl Perkins

  Program contact: Shannon Boswell, 406‑444‑7915

  Program contact: Ethan Igo

  Accounting contact: Julie Moore, 406‑444‑0727

• Title IV, Part B: 21st Century Community Learning Centers

  Program contact: Katie Wardisiani, 406‑431‑3029

  Accounting contact: Catlin Clifford, 406‑444‑3692

• Title V, Part B: Rural and Low‑Income Schools

  Program contact: Marisa Britton‑Bostwick, 406‑444‑0794

  Accounting contact: Catlin Clifford, 406‑444‑3692

• ESSA Title IX, Part A: McKinney‑Vento Homeless

Account management and passwords

Public access
The Montana OPI allows non‑account holders to view all approved E‑Grants applications, program reports, intents to apply, and related payment information via the Public Access portal. To gain access, go to the E‑Grants logon page and select the “Public Access” link in the logon section.

Passwords
If you do not remember your password, go to the E‑Grants logon page, enter your email address in the Username/Email text box, then select “Forgot Password.” You will receive an email with a temporary password. When prompted to change your password, paste the temporary password in the “Old Password” box, then type in a new password.

The E‑Grants system will require you to change your password if you have not done so within the previous 180 days. Follow the system prompts to change your password.

New accounts and changes to existing accounts
New superintendents and authorized representatives
You must be designated as the LEA Authorized Representative in the OPI Contacts system before a new user request in E‑Grants will process. Access the OPI Contacts system . Only district clerks have access to the OPI Contacts system. If you are the AR for a non‑school district (university, special education co‑op, tribe, etc.), send an email with the new information to OPI Central Contacts.

New users
To request a new E‑Grants account, go to the E‑Grants logon page and select the “New User” link. Follow the on‑screen prompts to request your account. Requests for non‑authorized representative roles are forwarded to the LEA Authorized Representative (AR) for approval. The AR may accept or deny the user request. If accepted, the request is submitted to the OPI for processing. Requests for new ARs are forwarded directly to the OPI. New accounts are usually processed in less than a week in non‑busy times and up to two weeks during June–September.

Existing users changing LEAs or roles
To request association with a new LEA, reinstate a previous account, or add/remove roles from your existing account, log on to E‑Grants. Select “Manage User Accounts” from the menu list. Select your name and follow the prompts on the New User screen. Your request is forwarded to the AR of the new LEA for approval. Once approved, the request is forwarded to the OPI for processing. Requests are usually processed in less than a week in non‑busy times and up to two weeks during June–September.

Note: If you have been removed from an LEA prior to requesting an account with the new LEA, you may encounter an error. If this happens, contact egrants@mt.gov or call 406‑444‑0764.

Security roles

There are four E‑Grants roles available for LEA users. LEAs include districts, special education co‑ops, and other educational organizations.

Data Entry
Allows the user to complete all applications, intents to apply, and program reports and submit them to the LEA’s Authorized Representative. Allows completion of the Planning Tool. Includes access to OPI Reports / LEA Reports.

Financial Data Entry
Allows the user to complete cash requests and expenditure reports and submit them to the Business Manager. Includes access to OPI Reports / LEA Reports.

Business Manager / Data Entry
Allows the user to complete cash requests and expenditure reports and submit them to the OPI. The user can also complete data entry in applications, intents to apply, and program reports. Allows completion of the Planning Tool. Includes access to OPI Reports / LEA Reports.

Authorized Representative / LEA‑Level Security Admin
Only available to the official Authorized Representative for the LEA.
Allows the user to:

• Review and complete data entry for all applications, intents to apply, program reports, and the Planning Tool.
• Review and agree to all certifications and assurances.
• Formally submit applications, intents to apply, and program reports to the OPI.
• Approve security access requests from district/organization users and submit the requests to the OPI.
• Remove inactive users.
• Access OPI Reports / LEA Reports.
• Complete all tasks of the Business Manager role.