Tuition and Attendance

• Guides & Resources

  • Tuition Handbook
  • Tuition Accounting Guidance
  • FY 2018 Tuition Rates
  • FY 2019 Tuition Rates

• Forms

  • Instructions to Complete an FP 14
  • FP 14 - Student Attendance Agreement
  • FP 14A - Special Tuition Rates
  • FP 15 - Day Treatment and Out of State Tuition

• Helpful Spreadsheets

  • FY 2018 In District Special Education Permissive Levy Calculator
  • In District Special Education Permissive Levy Checklist

---

 

STATE AND COURT PLACED STUDENTS

Q: What is a state placement or a court placement for purposes of OPI tuition payments?

A: 20-5-321(1)(d), MCA defines the state- and court-placement circumstances for which OPI provides tuition payments. State agency placements usually involve a DPHHS caseworker who places a student into a group home or foster care licensed by Montana. Court placements involve a juvenile probation officer or a tribal or youth court judge. 20-5-321(1)(e), MCA also provides state-paid tuition for any student placed in a foster care or state-licensed group home outside their district of residence—regardless of who initiates the placement. Therefore, even students placed in foster care or a group home by a parent are covered.

  Q: If a student is placed in a group home or foster care within his own district of residence, can the district claim tuition for the student?

A: No, only non-resident students can be claimed for tuition payments.

  Q: How does OPI determine whether the student’s placement falls under 20-5-321 (1)(d) or (1)(e), MCA?

A: The Attendance Agreement form (FP-14) must be signed by a caseworker or representative of the court, unless the placement is a parental placement in a group home. In that case, the form must indicate the parent made the group home placement, and OPI will determine if verification of the placement with DPHHS is necessary.

RESIDENCY

  Q: How is the residence of the student determined?

A: 1-1-215(4) and (5), MCA define a minor’s residence as follows:  (4) The residence of an unmarried minor is: (a) the residence of the minor's parents; (b) if one of the parents is deceased or the parents do not share the same residence, the residence of the parent having legal custody; (c) if neither parent has legal custody, the residence of the legal guardian or custodian appointed by a court of competent jurisdiction; or (d) if the conditions in 20-5-502 are met, the residence of the caretaker relative. (5) In the case of a controversy, the district court has jurisdiction over which residence is the residence of an unmarried minor.

  Q: What is the district of residence for students of whom DPHHS has temporary custody?

A: When custody has been temporarily granted to DPHHS but the parental rights have not been terminated, residency is still determined by the residence of the parents.

  Q: What is the district of residence for a student whose parental rights have been permanently terminated by the court?

A: If the state has temporary custody of a student whose birth parents' parental rights have been permanently revoked, the student’s district of residence is the location of the court that terminated the parental rights.   When the parents’ rights are terminated, 42-2-617, MCA states that an order terminating parental rights has to award custody to the DPHHS, other agency or a prospective adoptive parent. According to 43 AG 36, "for a child whose parents’ rights have been terminated and who is in the custody of the department pending permanent placement, the child’s residence is the same as the physical location of the district court which ordered the termination and which maintains jurisdiction of the case until permanent disposition."

TUITION RATES AND PAYMENTS

 

  Q: What is the process for a district to claim OPI payments for state- and court-placed students?

A: The district of attendance should submit a Student Attendance Agreement (FP-14) to OPI for each non-resident student who was placed by a parent, state agency or court as described in 20-5-321 (1)(d) and (e), MCA. If the situation qualifies for "special rates" (for example, special education services or higher-than-average cost services for non-disabled students), the district must attach a Special Tuition Rate form (FP-14A) to detail the additional costs. Second, the district must submit a tuition report (FP-15) in the MAEFAIRS system that details the number of days each student was enrolled during the previous school year. This form acts as a claim for tuition reimbursements and must be submitted to OPI no later than June 30 of the year following the year of attendance.  

Q: How much does OPI pay for tuition for placed students?

A: OPI pays the approved tuition rates for the district’s regular education rate plus special rate ("add-on"), as shown on the FP-14 and FP-14A forms. Regular ed rates are based on the per-ANB entitlement amounts, and typically change each year. Add-On rates are based on the amount specified by the FP-14A form.  

Q: If the student isn’t enrolled all year, can the district claim the full annual tuition?

A: No, tuition is prorated for the actual number of days the student is enrolled during the year. The number of days enrolled is reported on the tuition report (FP-15) in the MAEFAIRS system.  

Q: When will OPI pay the tuition? How will it be paid to the district?

A: After receiving the Tuition Report (FP-15) through the MAEFAIRS system during the year following the year of attendance, OPI will calculate the tuition owed and make a payment to the district. The payment will be made in a single payment along with a regular monthly payment for direct state aid funding. Since the majority of tuition for placements will fall under 20-5-324(6)(b) and (6)(c), MCA, OPI will send the tuition portion of the payment for deposit into the district’s general fund (01).   The over-schedule transportation portion of the payment, if any is indicated on the FP-14 Attendance Agreement form, will be deposited in the district’s transportation fund (10). OPI staff will also notify the clerk when the tuition payment has been made.