Transfer of Special Education Records in AIM

Transfer of Special Education Records in AIM.

As we enter a new calendar year, we wish you good fortune and thank you for your continued service to students. It is also a good time to issue a couple of mid-year reminders to assist in effectively providing services to our students.

Districts continue to have issues with transfer of special education records in the AIM system. Attached please find the Records Transfer Guidance. An on-going barrier to the transfer process, as well as the data collection process, is unlocked forms. Forms that have been completed, signed, and provided to parents must be locked in AIM. Locking the form allows data fields to populate and allows the form to be transferred with data intact. Unlocked forms put the receiving district in the situation of having to unnecessarily re-do the entire form. Please help us with this issue and use the amendment process when change is necessary.

A review of the AIM system from the state level also reflects that some districts have not fully implemented use of the AIM system which was required as of March 1, 2010. District use of AIM will continue to be monitored and will be a factor in the calculation of the district’s submission of timely, valid data for the Levels of Determination.