Achievement in Montana (AIM)
AIM Data Collection Guides
AIM Reference Guides
Quick Reference Guides
- AIM and MAEFAIRS Verification Guide
- Day Treatment - Reporting Students in AIM
- Enrolling Student in Two Schools
- Entry Scenerios
- Exit Scenerios
- Kindergarten Students Not 5
- MAEFAIRS Student Count for ANB Reporting Instructions
- Military Connected Student Data Items in AIM
- Name Changes
- Pre-K Students
- Re-Enrolling Students
- Student Locator
- Summer Transfers
- Setup – Initial MT Edition Value Added
- Setup – Managing Attendance
- Setup – Entering Grades
- Setup – Managing Student Schedules
- Setup – Creating Report Cards
- Setup – 21st Century & Other After School Courses
- Course Setup for Electronic Transcript
- Enrolling Student in Two Schools
- State Published Ad Hoc Reports
- Teacher Tool Rights for Campus Instruction
- TEAMS in the MT Edition
- Varicella Compliance Report in AIM
Code Definition Appendices
- Appendix A Enrollment Start Status
- Appendix B Enrollment End Status
- Appendix C Dropout Reason Codes
- Appendix D Enrollment Service Type
- Appendix F Name Suffix
- Appendix G Grade Level
- Appendix H Language of Impact
- Appendix I Aggregate Hours of Instruction
- Appendix J Homeless Night Time Residence
- Appendix K Diploma Type
- Appendix L Diploma Period
- Appendix M Area of Concentration
- Appendix N Career Pathways
- Appendix O Post Grad Status
- Appendix P Home Primary Language
- Appendix Q Title I Part D Delinquent
- Appendix S Meal Status
- Appendix T Record Types
- Appendix V Race and Ethnicity
- Appendix W Race Ethnicity Determination
- Appendix X Military Connected `Status
AIM File Upload Templates
Average Daily Attendance Template
CTE Career and Technical Education Template
Fall Attendance Template
FRAM Import Template
Program Participation Template
Spring Count Template
Student Demographic Template
Student Enrollment Template
Test Window Attendance Template
AIM General Information
The purpose of this page is to provide general information about the OPI AIM student information system along with its purpose and processes.
At any time, should you have questions, suggestions or need further information, please call or email the OPI AIM Help Desk: 1-877-424-6681 firstname.lastname@example.org
The AIM system is designed to collect demographic, enrollment, program participation, and assessment data for each student. The program also tracks special education students IEP data and all students’ movement from school to school and district to district within Montana. It allows for timely reporting and data accuracy through standardized reporting capabilities. This system allows school districts to submit the required student information electronically. The AIM system provides the OPI, the State of Montana, federal entities, and the education community timely and accurate data about the progress of our students, schools, school districts and the state.
Please see the AIM Policy References webpage (gray buttons listed on the left of each page) for pertinent State and Federal laws that apply to AIM.
The state of Montana Office of Public Instruction (OPI) adopted the Infinite Campus software application as its statewide student information system (SIS) in 2006 through an RFP process. The OPI calls the state level SIS ‘Achievement In Montana’ (AIM). The name of the company who owns the Infinite Campus software is also called Infinite Campus. The company is located in Minnesota, has been in business for over 22 years and is the one of the largest student information systems in the country. There are multiple editions of the software based on the use of the application. The ’State Edition’ of Infinite Campus is used by the OPI staff and contains all the Montana districts’ student data. The OPI pays an annual fee for this system that is based on a ‘per student’ cost. The current contract between the OPI and Infinite Campus runs through June 30, 2021.
In order to accommodate all the various SIS’ throughout Montana, the OPI built, along with our State Edition of Infinite Campus, a Montana Edition. This Montana Edition is provided to the districts at no cost, so that the schools who didn’t use Infinite Campus as their local SIS could submit their data into our Infinite Campus statewide system for state reporting. It contains the same basic student data as the state edition, including the Special Education student data.
The ‘Montana Edition – Valued Added’ is typically used by small districts as their main local student information system. Districts use it to maintain their basic set of enrollment, demographic, programs and special education IEP data. The ‘value added’ feature of this edition also allows districts to maintain students’ daily attendance and marks data.
The ‘District Edition’ of Infinite Campus is the edition that can be used by the districts as their complete local SIS with a wide range of features. Districts that use this ‘District Edition of Infinite Campus as their local SIS receive a discount on the cost of their annual contract. Because the OPI chose Infinite Campus State Edition for the statewide student data collection and management system, the OPI was able to negotiate a lower cost for any district that opts to use the full ‘District Edition’ of Infinite Campus with cloud hosting. This cost negotiation provides a significant savings to the districts and taxpayers of Montana. Currently, approximately a third of the districts in Montana use this edition.
Reduce financial cost: It is more cost effective with the discount allowed through the negotiations between the OPI and Infinite Campus. Also, for smaller districts, there is not minimum pricing associated with enrollment counts on the district's license and support fees.
Reduce verification time: One of the main advantages for a district who uses Infinite Campus as a local SIS is less time involved with verifying data in multiple systems.
Eliminate programmer scripting time: For larger districts, another advantage is eliminating the time/work it takes to create and maintain the programming scripts to export the data and match file upload templates.
Eliminate upload time: It eliminates the wait time for the data to upload and get copied to the state.
Eliminate dual entry: For some districts it eliminates duplicate entry into two systems (local SIS and Infinite Campus Montana Edition).
The data originates at the district level and gets copied to the state level of Infinite Campus by a syncing process. The syncing process happens automatically when data is manually entered and ‘saved’ in Infinite Campus or when the district executes a mass syncing process to get the data copied to the state level.
If the local district data is housed in a different local student information system (other than Infinite Campus), for larger districts it goes through a mass export and then an upload process to get into the Montana Edition of AIM. The smaller districts can choose to hand enter their data into the Montana Edition. It then goes through a final nightly syncing process to get copied into the State Edition of AIM.
Once the data is at the state level it is ready to be reviewed and validated by the OPI staff for reporting purposes. The OPI utilizes state level data snapshots processes for some of the federal reporting which affects district funding. The districts utilize import processes to copy their district’s state level data into other OPI subsystems that also affect school funding (such as MAEFAIRS, Reporting Center and Special Education). There are multiple other systems that pull data from the State level AIM system data such as (Child Nutrition Program) CNP for Free and Reduced lunch funding.
AIM Data Dictionary
AIM Data Dictionary
This Data Dictionary is intended to assist local education agencies (LEA) staff and their student information system vendors in understanding the specific data elements and codes that must be populated for state reporting through AIM. It is intended to improve the accuracy and integrity of collected data by maintaining consistency in data elements. It relies and builds on previous data definitions, used throughout the agency, that meet state and federal guidelines for collecting and reporting purposes.
2016 Fall OPI Regional AIM Montana Edition New User Training
September 26-29, 2016
This is intended for those districts that don’t use Infinite Campus as their local Student Information System.
The training will run from 9:00 a.m. to 3:00 p.m.
To register, click here.
|Monday September 26|| Missoula School District - Limited to 30
Big Sky High School
3100 South Avenue West
|Tuesday September 27||Helena – Office of Public Instruction - Limited to 14
Training Room, 1227 11th Ave
|Wednesday September 28|| Lockwood - Limited to 32
Lockwood Primary Building
1932 US HWY 87 E
|Thursday September 29||Glasgow - Limited to 20
Glasgow Middle School
11 Lasar Drive
Keep checking here for further details and the Agenda.
Training for Special Education Teachers and Speech Language Pathologists (SLPs)
The Montana Office of Public Instruction (OPI) will be conducting an additional training session in Helena for novice special educators this October, which will give participants an overview of each special education document and the procedures for completing the form in the Achievement in Montana (AIM) system. Participants will have the opportunity to receive hands-on experience in completing the documents and navigating the AIM system. The focus will be on instructing beginning educators so they can be knowledgeable about the compliance requirements and gain confidence in using the AIM system for documentation.
In addition, information will be given on building positive communication with parents and school staff, and organizing and managing constructive learning environments. The participants will have an opportunity to ask questions regarding special education and to share any concerns.
- Ruth Miller, School Improvement Monitor Specialist, OPI/Division of Special Education
- Mary Graff, AIM Special Education Data Specialist, OPI/Division of Special Education
Recommended Participants: The training will be for special education teachers and speech/language pathologists who are:
- newly hired to special education;
- recently hired (one to three years) as a special education teacher/SLP;
- an experienced teacher/SLP, but new to special education; or
- an experienced special education teacher/SLP, but newly hired in Montana.
The training session will be in Helena, from 8:00 a.m. – 4:00 p.m. on Tuesday, October 11, 2016, and participants will be asked to bring a lunch, as we will be working through lunch to get through all the information.
Registration will be limited to 15 participants. Please use the link below to register. When registering, make sure to enter your e-mail information, as your confirmation will be sent out by the end of September to the e-mail listed.
If you have questions, please contact Ruth Miller at 406-444-1579 (RMiller3@mt.gov) or Mary Graff at 406-444-0685 (MGraff@mt.gov).
AIM Policy References
AIM DATA SECURITY POLICIES
- Student Records Confidentiality Policy
- AIM Record Series Profile
- FERPA Parent Overview
- FERPA SEA LEA Overview
AIM DATA SECURITY PRESENTATIONS
- OPI Student Data Security Presentation
- OPI Student Records Confidentiality & Security
- School District Responsibilities and Features of AIM
- Technology and Infrastructure for AIM
AIM RELEVANT STATE LAWS AND RULES
- ARM Title 10 Education
- ARM 10.15.101 School Funding Definitions (Please note specifically, (3) "Average daily attendance" or "ADA")
- ARM 10.20.102 Calculation of Average Number Belonging (ANB)
- MCA Title 20 Education
- MCA 20-1-230 Interstate Compact on Educational Opportunity for Military Children
- MCA 20-9-309 Basic system of free quality public elementary and secondary schools defined
- MCA 20-9-311 Calculation of average number belonging (ANB) -- 3-year averaging
US DEPARTMENT OF EDUCATION RACE & ETHNICITY POLICY Q&A LINKS
- Dear Colleague letter from Bill Evers Assistant Secretary, OPEPD
- US Department of Education Race and Ethnicity Policy Questions/Answers
- Office of Planning, Evaluation and Policy Development
- Race and Ethnicity Guidance for the Collection of Federal Education Data
The U.S. Department of Education has finalized changes to the collection and reporting of race and ethnicity. Starting with the 2010-2011 school year, the new standards will require all students to be identified using a new two-part race/ethnicity question. The federal government has established the two-part question to recognize Hispanic ethnicity and race as two separate and distinct concepts. Additionally, the change allows the reporting of multiple races (American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific Islander, and White).
The OPI has developed the following guidance and resource materials for district use as they transition to the new standards.
- District Information
Race and Ethnicity Guidance to Schools
Race and Ethnicity Reporting Form Detailed
Race and Ethnicity Reporting Form Short
Suggestions for Conducting Observer Identification
- Parent Information
Sample Letter to Parents for Re-identification
Reporting Race and Ethnicity Brochure for Parents
NCES Forum Guide to Implementing New Federal Race and Ethnicity Categories
Montana Early Warning System (EWS)
The Montana EWS model uses readily available school, student, and other live data to identify students who are at risk of dropping out of school before they drop out. Students are identified early on so that action can be taken by school officials to help keep the student in school. The Montana EWS is a logistic regression model that uses attendance, behavior, grades, mobility, and other data to determine if a student is at risk. The model will identify students in grades 6-12 that are at risk and also provide indicators for why each student is at risk.
Since the Montana EWS uses live data it can be run at any time during the school year or summer. What this does is allow educators to see how a student is progressing or regressing over time. Tracking over time also allows educators to track any interventions they are administering with students to determine if the interventions are in fact working.
School reports are also available on the Montana EWS that allow educators to track their school-wide EWS results over time. The school reports also allow schools to compare their results to the statewide average results to get an idea of where their school is at.
EWS User Guide: Montana Early Warning System - Required Data Setup This document is for Districts using District Edition of Infinite Campus. Please see ‘Required Data Setup’ starting on Page 14.
If you have further EWS questions please contact: Eric Meredith Education Data Analyst Office of Public Instruction email@example.com 406-444-3642