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Title II Part A, Improving Teacher Quality Grants

Title II Part A, State Level Activities

Title II Part B, Math & Science Partnership Grant

Title III Part A, English Acquisition & Enhancement

Title IV Part A, Safe & Drug-Free

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Title IV Part B, 21st Century

Title V Part D, Sub 3, Character Education

Title VI Part B, Sub 2, Rural and Low-Income Schools (RLIS)

Title IX, Part E, Subpart 1 – Private/Nonpublic Services

  • BJ Granbery, Division Administrator and Title I Director 406.444.4420
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Title X Part C, Education of Homeless Children

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ESEA Title II Part A Improving Teacher Quality Grants

The purpose of Title II Part A is to raise student achievement by improving the quality of teachers in the classroom. Any activity funded with ESEA funds must result in a measurable increase in student achievement.

Presentations
Title II Part A Presentation

Deadlines
Final Program Reports are due November 10 of each year.
Final Expenditure Reports are due November 10 of each year.

Definitions:
Core Academic Subjects:
Core academic subjects are English, reading or language arts, mathematics, science, foreign languages, civics and government, economics, arts, history and geography. [ESEA Title IX, Part A, Section 9101 Definitions, (11)]. Please note that "social studies" is not a core subject; in the area of social studies, only the topics underlined above are core areas.
Supplement not Supplant:
Any activity funded with Title II, Part A must supplement, not supplant (replace), non-federal funds that would otherwise be used for activities authorized under Title II, Part A.
Teacher:
A teacher provides instruction in the core academic subjects to K-12 students and maintains daily student attendance records.

Final Program Report
Final Program Reports are due not later than November 10.
2012-13 Title II Part A Final Program Report

About the Final Program Report
The Final Program Report is due no later than November 10 of each year.
The Final Program Report should confirm that you actually did what was approved in your consolidated application for that year.
If 100% of Title II, Part A was REAP-Flexed to another program or transferred to Schoolwide, no Title II, Part A Report is necessary.
The district Authorized Representative must sign the Final Program Report.

General Requirements

The projects and activities implemented must:

  • Be based upon a needs assessment (refer to the Continuous School Improvement Plan).
  • Be based upon a review of the scientifically based literature.
  • Be aligned to Montana Content and Performance Standards.
  • Have a substantial, measurable, and positive impact on student achievement in each subgroup.
  • Target the lowest performing school, teachers, and students. These activities must be part of an overall education reform strategy to eliminate the achievement gap that separates low-income and minority students from other students.
    Note: Title II-A may not be used to provide educational materials or direct services to students.

District Requirements

  • Planning Committee
    A committee composed of parents, teachers, paraprofessionals, administrators and other relevant school personal (e.g., librarians or counselors) must design local programs and activities. This committee must include representatives from each core academic subject, at least one Title I teacher, a principal, and parents.
  • Needs Assessment
    The district committee designs activities based on the needs of the district. In making this needs assessment, the committee:
    • Must follow the General Requirements listed above.
    • Must take into account an analysis of the disaggregated data to identify students most likely to be at risk of not performing as proficient levels on measures aligned to state standards.
    • Must identify the greatest need for activities to give teachers subject matter/teaching skills in order to increase student achievement.
  • Use of Funds
    • Any activity funded with Title II Part A funds must be used to supplement, not supplant (replace), non-federal funds that would otherwise be used for activities authorized Title II Part A.
    • The planned use of funds must be based upon needs identified by the district committee. Title II Part A funds may be used for:
      1. Professional Development
        Districts must ensure the professional development needs of teachers and principals are met by including them, as well as parents, in needs assessment and planning. Professional development must be regularly evaluated for effectiveness and must not be isolated one-day conferences or workshops. Training provided must be in the core academic subject taught and in teaching strategies that enable teachers to teach and address the needs of students with different distinct learning styles, improve student classroom behavior, and understand how to use data and assessments to improve classroom practice and student learning.
      2. Reduction of Class Size
        • Highly qualified teachers may be hired to reduce class size, particularly in the early grades.
        • This reduction must increase student achievement.
      3. Recruitment of Highly Qualified Teachers
        • Bonuses and other financial incentives may be used to recruit highly qualified teachers in core academic subjects and/or schools in which a shortage of highly qualified teachers exist.
        • No salaries may be paid.
      4. Retention of Highly Qualified Teachers
        • Teachers
          1. The teacher must be highly qualified and have an existing record of helping low-achieving students improve academic achievement.
          2. No salaries may be paid.
          3. No raises may be given to all or selected staff.
        • Principals
          1. The principal must have an existing record of helping all students achieve, particularly of low-income, minority groups, and those with disabilities.
          2. No salaries may be paid.
          3. No raises may be given to all or selected staff.
  • Private/Nonpublic Schools
    Serving private/nonpublic Schools: All districts must invite private/nonpublic schools, including home schools, within their boundaries to participate in professional development activities. Private/Nonpublic schools may not participate in any other Title II, Part A activities. If any indicate that they wish to participate, the public school must consult with them during the planning process for expenditure of Title II, Part A funds.

Professional Development

High-Quality Professional Development Activities Using Title II, Part A Funds Must Meet The Following Criteria:

The following criteria can be used to identify high-quality professional development:

  • Actively engages teachers over time
  • Is directly linked to improved student learning so that all students may meet the Montana Standards at the proficient level
  • Is directly linked to district and building school improvement plans
  • Is developed with extensive participation of teachers, parents, principals, and other administrators
  • Provides time and other resources for learning, practice, and follow-up
  • Is supported by district and building leadership
  • Provides teachers with the opportunity to give the district feedback on the effectiveness of participation in this professional development activity

Some types of activities that might be considered high-quality professional development if they meet the above requirements are:

  • Study groups
  • Grade-level collaboration and work
  • Content-area collaboration and work
  • Specialization-area collaboration and work
  • Action research and sharing of findings
  • Modeling
  • Peer coaching
  • Vertical teaming

Topics for high-quality professional development may include:

  • Core content knowledge related to standards and classroom instruction (Core academic subjects are English, reading or language arts, mathematics, science, foreign languages, civics and government, economics, arts, history, and geography. [Title IX, Section. 9101 (11)]
  • Instructional strategies related to content being taught in the classroom
  • Improving classroom management skills
  • A combination of content knowledge and content-specific teaching skills
  • Research-based instructional strategies
  • Strategies to assist teachers in providing instruction to students with limited English proficiency to improve their language and academic skills
  • Instruction in methods of teaching students with special needs
  • Instruction in the use of data to inform classroom practice
  • Instruction in how to involve families and other stakeholders in improving the learning of all students
  • Strategies for integrating technology into core content instruction

An activity must meet all seven of the first criteria and at least one in each of the other two sets of criteria to be considered high quality professional development. One-day workshops and short-term conferences or workshops are not considered high-quality professional development, unless they are part of an ongoing program or plan and may not be funded with federal funds. Finally, professional development activities should be regularly evaluated for impact on teacher effectiveness and improved student learning.

Sources:
Title IX, Part A, number(34)
Montana Accreditation Manual, Section 10.55.714

Reporting Requirements


Final Program Reports are due at OPI at the end of the project, but not later than November 10 each year.

General Requirements:

Why Serve Private/Nonpublic Schools
The federal programs are supported from tax dollars; therefore all children and teachers are eligible to access these programs. NCLB requires equitable services be provided to private/nonpublic school students, teachers, and other educational personnel.

Equitable Participation
Private/nonpublic services should be equitable and should begin at the same time as the public school services. E-Grants calculates the equitable share to be used for services to private/nonpublic schools.
The key word is services. No public funds are distributed to private/nonpublic schools, only professional development services.

Participation Requirements
Public school districts must notify all private/nonpublic schools within the district boundaries of the professional development services available through Title II, Part A.

Private/nonpublic schools must submit the Intent to Participate forms by the spring deadline in order to qualify for services the following school year.

Public school districts must:

  • Review Intent to Participate forms and determine which districts wish to participate.
  • Contact private/nonpublic schools that indicate an intent to participate and begin consultation process (April-June). Consultation must start prior to submitting the federal grant application and continue throughout the school year.

Consultation Requirements

Consultation between the public school and private/nonpublic schools during the design, development, and implementation of the programs:

  • Must be timely and meaningful and must happen prior to district decisions being made to ensure the needs of the private/nonpublic school are considered when professional development.
  • Must take place on an annual basis, and be documented by the district. Public school district should complete a written affirmation form (required for Title I) indicating the date the consultation took place between the public and private/nonpublic school. The affirmation of consultation should be signed by both the public and private/nonpublic school officials.
  • Must continue throughout the year, to ensure the needs of private/nonpublic school teachers are being met. Consultation is an ongoing process and can occur in many ways. It can be phone calls, e-mails, or a site visit.
  • Consultation must cover issues such as:
    • How the private/nonpublic school needs will be identified
    • What services will be offered
    • How and where the services will be provided
    • How the services will be assessed and how the results of the assessment will be used to improve those services
    • Service delivery mechanisms used to provide equitable services
    • Who will provide the services
    • The amount of funds available to serve private/nonpublic school students and teachers - Public schools must discuss with the private/nonpublic school the amount of services available to them in each of the federal programs. This will allow the private/nonpublic schools to better plan appropriately and make careful decisions with the public school district to serve their students and teachers.
    • The size and scope of the services to be provided - Each public and private/nonpublic school should have a written plan of services to be provided.
    • Consideration of the views of the private/nonpublic school officials regarding the use of third-party providers
    • How to resolve disagreements about provision of services: When the LEA disagrees with the views of the private/nonpublic school officials on the provision of services, the LEA must provide a written explanation of the reasons why the LEA has chosen not to use a contractor.If the private/nonpublic school officials are dissatisfied, they may file a complaint.

Complaint Process
If private/nonpublic school officials believe that timely and meaningful consultation has not occurred or that the district did not give due consideration to their views, they should first contact the federal programs representative or superintendent at the school district to discuss their concerns.

In the event the concern is not resolved, the private/nonpublic school has the right to file a formal written complaint with the Office of Public Instruction (OPI). Section 200-4 of the OPI State and Federal Grants Handbook is the guideline for the complaint process.

The formal written complaint should include:

  • A statement that the district, other educational agency, or in some cases the OPI, has violated a requirement of a federal statue or regulation that applies to a program requiring equitable participation;
  • The specific requirement alleged to have been violated;
  • The facts on which the complaint is based;
  • The name and address of the complainant;
  • The expected resolution of the alleged violation;
  • The signature of the complainant.

The complaint should be sent directly to:
Patricia Johnson
Title II, Part A Coordinator
Office of Public Instruction
P. O. Box 202501, Helena, MT 59620-2501

Specific Requirements

To provide an opportunity for private/nonpublic school teachers to participate in professional development to raise student achievement. (Under Title II, Part A private/nonpublic schools can only participate in professional development). Title II, Part A services to private/nonpublic schools are governed by the Uniform Provisions in ESEA Title IX, Part E.

Ways Services can be Provided

  • Participation in scheduled professional development at the school district,
  • Provision of services to private/nonpublic school staff by qualified school district staff
  • Third-party services (registration to conference, or a contracted trainer).

Determining the Amount of Funds Required for Equitable Services
The public district must:

  • Calculate a per-pupil share of the amount of funds the district plans to use for professional development.
  • Compare this amount to the “hold-harmless” amount in E-Grants
  • Provide services equal to the larger of the two amounts as the equitable share
  • The E-Grants system calculates this for districts.

Public District Must Operate a Professional Development Program for the Participating Private/Nonpublic School Regardless of Public District Needs
Sometimes a public district wants to use Title II, Part A funds to reduce class size or for the purpose of another program. Before making this decision:

  • The public district must hold back the equitable share for professional development of private/nonpublic school teachers before using the funds in any other way.
  • The district must discuss any transfers with the private/nonpublic school before the application is submitted.

Professional Development Programs for Private/nonpublic School Teachers can be Different from that for Public School Teachers

  • If the professional development needs of the private/nonpublic school teachers are different from those of the public school teachers, the district and the private/nonpublic school representative should develop a separate program.
  • Consultation and coordination are essential to ensuring high quality, sustained, intensive, and classroom-focused professional development activities

Stipends may be paid to Private/Nonpublic School Teachers for Professional Development Activities

  • The use of the funds for stipends must be reasonable and necessary. For example, if the professional development activity is conducted during after-school hours or in the summer, stipends may be needed to compensate educators for their participation outside their regular employment hours.
  • Funds must be paid directly to the private/nonpublic school teacher, not to their school.

Substitutes may not be hired for Private/Nonpublic School Teachers to Attend Professional Development Activities

  • Funds may be not used to pay for substitutes for private/nonpublic school educators.
  • To provide a substitute, funds would have to be given directly to the private/nonpublic school and this is prohibited.

Supplement, Not Supplant
As with all federal funds, Title II, Part A funds must supplement public and private/nonpublic district funds. It is the duty of the public district to ensure that funds used for private/nonpublic school services do not supplant private/nonpublic school funds.

Guidance
OPI ESEA/NCLB Services to Private/Nonpublic Students and Teachers
Two federal documents govern providing Title II, Part A services to private/nonpublic schools:

Title II Part A - State Level Activities

...supporting continuous school improvement and enhancing educator quality!

The projects highlighted here represent the use of funds provided through the Federal Title II Part A Program. The Montana Office of Public Instruction (OPI) is responsible for the administration of these funds. The state level projects funded are designed to inform, enhance and provide support for the continuous school improvement process currently being implemented in Montana schools and districts. In addition, the projects are designed to inform, enhance and support the ongoing professional development opportunities for Montana educators. A strong focus in both these areas is essential in insuring the continued improvement of student achievement and the continued growth of a quality educational program in Montana.

Montana Surveys of Enacted Curriculum Project (MSEC)

This project provides support and training in the use of Surveys of Enacted Curriculum (SEC), a research-based tool that collects, reports, and uses data on what content is taught and how it is taught in individual schools and districts in the areas of math, science, social studies and language arts/reading. In particular, the tool provides analyses on the relative “alignment” between standards, curriculum, assessments and instruction. The SEC methodology uses surveys administered at the classroom and school levels which are either paper-based or Web-based. The resulting data analysis and reports are intended to assist teachers, administrators, and policy makers with planning for instructional improvement. More information on this project is provided under the Related Links section of this page.

Title III Part A English Acquisition & Enhancement
Bilingual/World Languages/Language Acquisition

Bilingual Education in Montana

The purpose of the program is to help ensure that LEP students become proficient in English and attain state standards.

Related Links
Montana's English Language Learners: Guidance for School Districts
2010-2011 English Language Proficiency (ELP) Report
Essential Understandings of Montana Hutterites: A Resource for Educators and Students
2010 - 11 Title III Final Allocations
Listing of 2013-2014 Title III Grant Sites
Title III Purpose and required and allowable activities
Title III Consortium Information
Criteria for LEP Identification

Program Guidelines

  • Trigger – If the appropriation exceeds $650 million, authorizes formula awards to States based on the State’s share of limited English proficient and recent immigrant students. States, in turn, make subgrants to local educational agencies. If a State does not apply, the Secretary makes competitive awards directly to “specially qualified agencies” (school districts).
  • Discretionary Programs – If the appropriation is less than $650 million, continues to authorize three discretionary grant programs for instructional services, three support services programs, four professional development programs, and Immigrant Education formula grants. These programs are similar to those in the previous law.
  • State Plans – Requires States to submit State plans establishing standards and benchmarks for LEP students aligned with State standards.
  • Continuations – Provides for continuation grants to current instructional service and professional development grantees for the original period of their grant. Consequently, diverts an estimaWorkted $209 million from the formula in 2002 and declining amounts thereafter.
  • National Leadership Activities – Authorizes National Leadership Activities: National Professional Development Project, National Clearinghouse, and evaluation activities. Under the National Professional Development Project, the Secretary makes 5-year competitive grants to institutions of higher education for professional development activities that will improve classroom instruction for limited English proficient students.
  • Small-State Minimum – Guarantees all States at least $500,000 under the formula program.

Accountability

  • States must establish annual achievement objectives for limited English proficient students that are related to gains in English proficiency and meeting challenging State academic standards and that are aligned with Title I achievement standards.
  • States must assure that subgrantees will comply with the Title I requirement to annually assess in English children who have been in the United States for 3 or more consecutive years. States must hold subgrantees accountable for making adequate yearly progress as described in Title I and meeting all annual achievement objectives.

Allocations

  • Federal to State – The Secretary determines formula allocations based on the State’s share of limited English proficient students (80 percent) and recent immigrant students (20 percent). In 2002 and 2003, the Secretary calculates State shares using 2000 Census data. Thereafter, the Secretary may use either American Community Survey data from the Department of Commerce or data submitted by the States.
  • State to Local – States allocate funds to school districts based on share of the limited English proficient student population except that States can reserve up to 15 percent for school districts that have experienced significant increases in the percentage or number of immigrant students or that have limited or no experience in serving immigrant students.

Set-Asides

  • One-half of one percent or $5 million (whichever is higher) for schools operated predominantly for Native American students; one-half of one percent for the outlying areas; 6.5 percent for National Leadership Activities; and such sums as necessary for continuation awards.