Information Technology Services

GEMS - K20 Data Project

Friday, January 3, 2014, 10:49 am

As announced earlier in the year, the OPI has received an additional Statewide Longitudinal Data System (SLDS) grant from the US Department of Education to continue the work of the K12 data warehouse (GEMS), by expanding it to include data required to assess the college and career readiness of Montana students (the K20 Data Project). 

The OPI is happy to announce that we have recently entered into a contract with IBM Global Business Solutions and ConnectEDU to develop and implement a new K20 Data Transport and Transcript Management System.  This project will kick off during the week of January 6, 2014.

IBM’s solution is based on their proven data warehouse / collection approach and tools along with the integration of a transcript system, as part of the ConnectEDU web-based Connect! platform, providing transcript service delivery. This solution will allow the OPI to collect transcript data through a web portal from high school districts and stage the data for cleansing and verification. Upon verification, this data will flow through ConnectEDU’s transcript management system, where the student transcript requests will be processed and fulfilled in a secure, web-based environment before delivery to their intended recipients at no cost to the requestor or the school district. 

This new system will provide high school districts two methods of transporting high school transcript data to the OPI. These methods include a manual entry web interface for direct entry or via batch or flat files submitted securely through the new data collection tool provided by IBM. 

The OPI, along with our new partners will begin contacting each school district and their student information system (SIS) vendors to help them determine which method of submission will work best for them.  This process is planned to begin in early 2014 and grant funding will cover any costs associated with working with districts and their SIS vendor.  Additionally, training and support will be provided on both the data collection tool and the transcript management tool.  

Although this process will be voluntary for all school districts, the OPI hopes that providing transcripts for free for all interested Montana students to the Montana University System will be incentive to provide this information while enhancing the State’s ability to assess college and career readiness.  


For more information, contact Jamey Ereth, 444-4409