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The School Staffing Project is an integral component of the K-12 Data System being developed in Montana.
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There were 44 articles found in this category:

  1. questionWhen are the standard K-12 Course Codes first needed?
    When are the standard K-12 Course Codes first needed? Districts were asked in May 2012 to map all their 2012-13 courses to the K-12 Course Codes to enable them to submit the Accreditation and Master Schedule Report (Teacher-Class and Student-Class data) in October 2012. However, due to delays ...
  2. questionWhy do we need a standardized set of course codes?
    Why do we need a standardized set of course codes? As Montana builds its statewide longitudinal data system for P‐20 education, it is increasingly important to use a standardized system for reporting school programs and course offerings. OPI has chosen to adopt and adapt the standardize ...
  3. questionWhat are the K-12 Course Codes?
    What are the K-12 Course Codes? New 5‐digit codes replace the existing 4‐digit codes that are currently used for OPI’s Annual Data Collection. The new codes tie to specific course content within a subject area. The OPI K‐12 Course Codes are not intended to replace local ...
  4. questionWhat should the position code “RT01 Retiree-Non Employee Receiving Benefits” be used for
    What should the position code "RT01 Retiree-Non Employee Receiving Benefits" be used for? RT01 Retiree-Non Employee Receiving Benefits is for reporting people who are no longer on the payroll but are being provided benefits by the employer. One example is a retired employee who is still cover ...
  5. questionHow should I report a full-time teacher who is also our coach?
    How should I report a full-time teacher who is also our coach? Report the teacher as 1.000 FTE using the teacher position code (TC01 or TC03) and identify the extra duty coaching position using DS03 Coach, which does not require an FTE amount. NOTE: Another popular combination is superintendent ...
  6. questionWhat position code should be used for the following assignments?
    What position code should be used for the following assignments? Teacher on Special Assignment? PC10 Program Coordinator (requires Educator License) Election Judge? DS01 Other Administrative Non-certified Ticket takers/line judge at DS05 Extracurricular ...
  7. questionIf an employee of the elementary and high school is paid only using one of the district’s budgets, why must I report the employee’s position under both districts?
    If an employee of the elementary and high school is paid only using one of the district’s budgets, why must I report the employee’s position under both districts? For accreditation purposes, the OPI will use the Terms of Employment (TOE) data to determine whether the school has an ...
  8. questionIf an employee has a stipend for having extra training or experience, should I report this as a separate position code or extra duty assignment? (9/25/2012)
    If an employee has a stipend for having extra training or experience, should I report this as a separate position code or extra duty assignment? (9/25/2012) No. If an employee is paid a stipend for things like having more experience or longevity or for having completed additional training, do ...
  9. questionShould “extra duty” assignment, such as debate team coach, coaching, and other extracurricular assignments, be reported using separate position codes? (9/25/2012)
    Should "extra duty" assignment, such as debate team coach, coaching, and other extracurricular assignments, be reported using separate position codes? (9/25/2012) Yes. Report an "extra duty" assignment as a separate position from the employee’s regular position. There are several extra ...
  10. questionHow will position codes be reported to OPI? When is the first data collection that requires position codes?
    How will position codes be reported to OPI? When is the first data collection that requires position codes? The first data collection that requires the position codes is the Terms of Employment (TOE) Report, which will be implemented in October/November 2012 for the FY 2012-13 employee inform ...
  11. questionWhat should school districts do to prepare to report position codes?
    What should school districts do to prepare to report position codes? Districts and cooperatives should make changes needed to enter and track position codes for each employee in the local district HR/payroll system. Computer systems may need programming enhancements to track at least one posit ...
  12. questionWhat are the position codes?
    What are the position codes? The list of school employee position codes is posted at: http://opi.mt.gov/pdf/SchoolStaffing/PositionCodelist.pdf
  13. questionWhy are position codes required for employees?
    Why are position codes required for employees? Position codes are needed to identify the duties of the employee for several purposes. For example, OPI must match the district’s course offerings, educator’s duties and licensure status to ensure the district is providing appropriatel ...
  14. questionIf the SEID number for a licensed educator is the person’s folio number (i.e., licensure number on the Montana Educator Licensure System), do we have to apply for an SEID for that employee?
    If the SEID number for a licensed educator is the person’s folio number (i.e., licensure number on the Montana Educator Licensure System), do we have to apply for an SEID for that employee? No, if you already have the person’s folio number, you may use that as the SEID for reportin ...
  15. questionWhat if a person works for more than one school district or cooperative? Does that person have more than one SEID?
    What if a person works for more than one school district or cooperative? Does that person have more than one SEID? No, each person will have a single, unique SEID. When you request an SEID, the MSEIS system will tell you an existing SEID number for that person if the person is already in the s ...
  16. questionWill SEIDs be required for any non-employees?
    Will SEIDs be required for any non-employees? Maybe. In order to document that all services and licensure requirements are met for accreditation purposes, the district may have to request SEID assignments for individuals who work under contracts performing services that help the district meet ...
  17. questionWhen will SEIDs first be used in reporting?
    When will SEIDs first be used in reporting? The first use of the SEID for reporting will be the FY 2012-13 Terms of Employment data collection in October/November 2012. All districts must have an SEID for each employee and incorporate the SEID into the HR/Payroll system in order to be able to ...
  18. questionIs there a way to get SEID numbers without providing Social Security Numbers (SSNs)?
    Is there a way to get SEID numbers without providing Social Security Numbers (SSNs)? No, the last 4 digits of the SSN are needed in order for OPI to determine whether any previous registrations match this employee.
  19. questionWhy is the Social Security Number (SSN) needed when requesting an SEID?
    Why is the Social Security Number (SSN) needed when requesting an SEID? It is critical that SEIDs are correctly assigned to employees. Collecting the SSN will greatly improve the reliability and validity of OPI’s process for assigning the SEID and will help avoid duplicate records. OPI ...
  20. questionWhat information does a district or cooperative submit when requesting an SEID number?
    What information does a district or cooperative submit when requesting an SEID number? Social Security Number (SSN- last 4 digits), First Name, Last Name, Middle Name (optional), Date of Birth (mm/dd/yyyy), and Gender (M or F). You may submit either an excel spreadsheet or .csv file to upload ...
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