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1. How should we report FTE for Substitute Teachers on the Terms of Employment report (TOE)? Substitutes work on an as-needed basis, so we don’t know how much they will work during a year.
   How should we report FTE for Substitute Teachers on the Terms of Employment report (TOE)? Substitutes work on an as-needed basis, so we don’t know how much they will work during a year.
2. What differences will Special Education Cooperatives see in the Terms of Employment, compared to school district reports?
   What differences will Special Education Cooperatives see in the Terms of Employment, compared to school district reports? Cooperatives will need to identify the Cooperative employees who are itinerant (i.e., work in more than one school district and have to travel). There is a field ("flag" t ...
3. Do Special Education Cooperatives also have to submit the Terms of Employment Reports?
   Do Special Education Cooperatives also have to submit the Terms of Employment Reports? Yes, cooperatives do have to submit the TOE reports.
4. Will the base salaries reported on the Terms of Employment have to match actual base salaries paid on the Compensation Expenditure Report?
   Will the base salaries reported on the Terms of Employment have to match actual base salaries paid on the Compensation Expenditure Report? No. The contracted base salary and actual compensation amounts will vary for many reasons, including mid-year hire and termination dates, mid-year settlem ...
5. Are base salary/contracted amounts required to be reported for ALL employees on the Terms of Employment Report?
   Are base salary/contracted amounts required to be reported for ALL employees on the Terms of Employment Report? No. The base salary amounts and contract information will not be collected for the following position codes: DS03 Coaches DS05 Extracurricular DS11 Extra Duty - Requires Educator or ...
6. Why does OPI need the employee’s contracted amount at the beginning of a school year? What will the information be used for?
   Why does OPI need the employee’s contracted amount at the beginning of a school year? What will the information be used for? OPI needs contract information for certified/licensed positions in order to know the salary amount for each position type, which is necessary for determining the ...
7. What are the TEAMS Reports?
   What are the TEAMS Reports? TEAMS stands for: Terms of Employment, Accreditation, and Master Schedule. The TEAMS reports being implemented during 2012 and 2013. TEAMS will fulfill a number of new and anticipated reporting requirements in addition to replacing the existing Annual Data Collect ...
8. How should insurance premium discounts and dividends be reported in the Compensation Expenditure Report?
   How should insurance premium discounts and dividends be reported in the Compensation Expenditure Report? These credits are applied to the organization as a whole and cannot be identified as credits by individual employee. These types of credits and discounts cannot be tied to individuals and ...
9. What amount should we reported if an employee’s compensation for the fiscal year has not been completely paid to an employee by the end of that fiscal year?
   What amount should we reported if an employee’s compensation for the fiscal year has not been completely paid to an employee by the end of that fiscal year? For example, what if a person is paid on a year-round (12 month) contract, so that payments in the summer months cover work already ...
10. Is the actual compensation determined on a calendar year or fiscal year basis?
    Is the actual compensation determined on a calendar year or fiscal year basis? Fiscal year, which is from July 1 through June 30. When reporting in October/November, the actual compensation will be reported for payments made in the previous fiscal year.
11. How are payments to independent contractors to be reported?
    How are payments to independent contractors to be reported? The Compensation Expenditure Report will not collect district payments to independent contractors. It will collect compensation paid to all employees paid through the district’s or cooperative’s payroll system
12. How will OPI provide the compensation report information to districts?
    How will OPI provide the compensation report information to districts? OPI plans to develop the district compensation reports in the GEMS data warehouse and make links available for each district to post on their own website or otherwise make available to fulfill the public reporting requirem ...
13. Will the employees’ names be reported with their compensation amounts?
    Will the employees’ names be reported with their compensation amounts? No, individuals will be listed by SEID number only.
14. What will OPI report for district employee compensation under 20-7-104, MCA?
    What will OPI report for district employee compensation under 20-7-104, MCA? Beginning in December 2013, OPI will post district employee compensation information required by 20-7-104, MCA. Employee compensation for FY 2012-13 will be the first data reported. The report will include the empl ...
15. What employee compensation information will OPI collect?
    What employee compensation information will OPI collect? The Compensation Expenditure Report each October will collect actual compensation by expenditure line-item for each SEID for the previous fiscal year. The information will normally come from a district’s or cooperative’s pay ...
16. What are the SB 329 reporting requirements?
    ances.What are the SB 329 reporting requirements? SB 329 was passed by the 2011 Legislature. It was codified as http://data.opi.mt.gov/bills/mca/20/7/20-7-104.htm In summary, MCA 20-7-104 requires: 1. The Office of Public Instruction (OPI) must develop on its website an educational data profil ...
17. How can our school get credit for aggregate hours for having structured recess?
    How can our school get credit for aggregate hours for having structured recess? Unstructured recess time will not be included as aggregate hours of instruction for the school day and year. However, if the school provides structured recess times (i.e., certified teacher or instructional parapro ...
18. Where can I find information on Elementary course mapping?
    Where can I find information on Elementary course mapping? For information about how to map elementary courses using the new K-12 Course Codes, see: http://www.opi.mt.gov/pdf/SchoolStaffing/ElemCoursetMappingInstruc.pdf
19. Where is the Mapping Tool? Is there a users’ guide?
    Where is the Mapping Tool? Is there a users’ guide? The mapping tool is posted at: http://data.opi.mt.gov/ncescoursecodemappingtool/ A users’ guide is here: http://www.opi.mt.gov/pdf/SchoolStaffing/NCESCCMUserGuide.pdf
20. What is the K-12 Course Code Mapping Tool?
    What is the K-12 Course Code Mapping Tool? To help districts determine which standardized codes apply, OPI has created a K‐12 Course Code Mapping Tool. The tool enables districts to map their local course codes to the K‐12 Course Codes. This is an optional tool for districts to us ...