Centralized Services Division
The Centralized Services Division provides accounting, budgeting, payroll, accounts receivable, accounts payable, cash management, financial reporting, purchasing, mail, receptionist and word processing services to other OPI divisions. This division is also responsible for the distribution and fiscal monitoring of state and federal grant programs administered by the OPI to local education agencies.
- Distributing State and Federal grant payments to local education agencies.
- Publishing a State and Federal Grants Handbook for recipients of grants administered by OPI.
- Preparing OPI's federal indirect cost plan.
- Preparing Federal and State fiscal reports and financial statements.
- Managing Federal cash balances.
- Submitting the office's biennial budget request.
- Develops, maintains and monitors office's budgets.
|Jay Phillips||Centralized Services Administrator|
|Madilon Beatty||Accounting Supervision - Accounts Payable; Purchasing; Payroll|
|Carol Monroe||Purchasing Agent|
|Sunni Hitchcock||Cash Management/Federal Reporting|
|Juli Tenneson||Grants Accountant -Title I-A, Improving Basic Programs; Title I-A, Improvement Grants; Title I-C, Migrant Education, Title I-D, Neglected & Delinquent; Title III-A, English Language Acquisition; Title II-A, Improving Teacher Quality, Striving Readers|
|Charlotte McMilin||Grants Accountant -ABLE; State Vo-Ed; Carl Perkins; Title IV-B, 21st Century; Title VI-A, Transferability; Title VI-B, RLIS; IDEA, Part B & Preschool; IDEA State Program Improvement; Services for Significant Needs Students, Gifted & Talented; Title II-B, Math/Science Partnerships; Indian Education for All|
|Lynette Lake||Budget Analyst|
|Leisa Blanton||Accounting Tech, Grant Accountant -Title X-C, Education of Homeless Children|
|Patti Niemi||Accounting Tech|
Payments to Schools and Coops
Advancing Agriculture Education in Montana
|Career & Technical Education (State VoEd) Payments||Payment Schedule
November 1st of each year
|Click here to view payment schedule|
10th day of every month
|State and Federal Grants Payments include the following programs:|
|Adult Basic and Literacy Education (ABLE)
Carl Perkins (Federal Vo-Ed)
Gifted and Talented
IDEA Part B, Children with Disabilities
IDEA State Program Improvement
Learn & Serve
School Renovation, IDEA, Technology
Services for Significant Needs Students
Title I, Part F, Ccomprehensive School Reform
Title I, Part C, Education of Homeless Children
Title I, Part A, Improving Basic Programs
Title I, Part A, Accountability
Title I, Part A, Improvement Grants
I, Part B, Subpart 3, Even Start
Title I, Part B, Subpart 1, Reading First
Title I, Part C, Migrant Education
Title I, Part C, Migrant Incentive
Title I, Part D, Neglected, Delinquent & At-Risk Youth
Title I, Part G, Advanced Placement
Title II, Part A, Teacher & Principal Training & Recruiting
Title II, Part D, Educational Technology
Title III, Part A, English Language Acquisition
Title IV, Part A, Safe & Drug-Free Schools & Communities
Title IV, Part B, 21st Century Community Learning Centers
Title V, Part D, Subpart 3, Character Education
Title VI, Part B, Subpart 2, Rural Low-Income Schools (RLI)
|Traffic Education Reimbursements||Payment Schedule
August of each year
|2011-12 Reimbursement by County|
2011-12 Reimbursement by District
|Pupil Transportation Payments||Payment Schedule
March and June
|Pupil Transportation Payments|
School Facilities Condition Inventory
Phase 1 is a brief survey completed by each school district in 2006.& The survey asked for basic information on the school buildings in each district. This information has been compiled and will be used as baseline data for Phase 2.
Phase 2, beginning December 2007, is an on-site assessment of all K-12 school facilities and their associated support structures in Montana. These assessments will be conducted at each school site by the DLR Group in addition to various local architecture and engineering firms.
The final report of Phase II assessment results will be presented to the State Legislature by June 30, 2008, and copies will be available to all school districts.
|August 23, 2006||Survey became available online|
|October 12-13, 2006||Survey Summary provided to Interim Legislative Finance Committee|
|December, 2007||Phase 2 Begins|
Special Education Coops
State and Federal Grants Handbook
The Montana State and Federal Grants Handbook provides guidance to school districts, cooperatives, consortia and other recipients of state and federal grants administered by the Montana Office of Public Instruction (OPI).
- Introduction - Purpose of Handbook
- Table of Contents
- OPI Resources
- OPI Grants Calendar
- 200 General Administrative Requirements
- 300 Program Costs
- 400 Accounting and Reporting Procedures
- 500 Property Management
- 600 Audit Requirements and OPI Monitoring
- 700 Specialized Duties of Recipients
- Appendix A – Glossary
Indirect Cost Rate Application
Federal/State Grant Control Record
Detailed Line-Item Budget
Grant Amendment Request
Final Expenditure Report
Opportunity to Participate in Federally Funded Programs by Nonpublic Schools
Request for Exception to the Authorized Representative
Time and Effort Form - Example
Example of Semi-Annual Time Certification
- Appendix C – Federal Maintenance of Effort (MOE) for ESEA Title I and Related Programs
- Appendix D – Maintenance of Effort for Idea Programs
- Appendix E – REAP-Flex and Transferability
- Appendix F – Title I Reallocation and Comparability Policies
- Appendix G - Schoolwide Programs
- Appendix H – List of CFDA Numbers
- Appendix I - Example of Grant Award Notice (GAN)
- Appendix J - Common Assurances
- Appendix K – Useful Links