At your service...

iQ Prototype Systems is at your service.
Contact us via email or call us in-state toll-free between 9:00am and 5:00pm MT at 1.888.231.9393, Local 406.444.3095

Have a Media Inquiry? Contact Allyson Hagen at AHagen2@mt.gov or

  • 406-444-3160
  • 406-437-3357 (cell)

E-Grants Contact Information

If you need help with Login IDs, passwords,  or security, contact OPI Security - 444-3448

ESEA/NCLB Contacts:

Program Program Contact Phone
Title I, Part A, Improving Basic Programs Shawna Pieske 444.5660
Title II, Part A, Improving Teacher Quality Pat Johnson 444.2736
Title II, Part D, Enhancing Education Through Technology Michael Hall 444.4422
Title III, English Language Acquisition Lynn Hinch 444.3482
Title VI, Part B, Rural and Low-Income School (RLIS) Program Pat Johnson 444.2736
21st Century Learning Centers Mary Ellen Earnhardt 444.3519
Title 1 Part C, Migrant Education Angela Branz-Spall 444.2423

I.D.E.A. and Preschool Contact:

I.D.E.A. Part B and Preschool Frank Podobnik 444.4428

Carl Perkins Career and Technical Education Contact:

Carl Perkins Career & Technical Education Brad King 444.4451

Gifted and Talented Education Contact:

Assistant Division Administrator Michael Hall 444.4422

Financial Specialist Contacts:

TItle I, Part A, Title II, Part A, Improving Teacher Quality, Title III English Language Acquisition, Title IV, Part A, Safe & Drug-Free Schools and Communities, School Improvement, and Migrant Education Sunni Hitchcock 444-3408
Carl Perkins, Career & Technical Education, I.D.E.A. Part B & Preschool, Title II, Part D, Enhancing Education through Technology, Rural Low Income (RLI), REAP Flex or Transferability, and 21st Century Learning Centers Charlotte McMilin 444.4403
General School Accounting questions Rebecca Phillips 444.0783

 

Centralized Services

Jay Phillips Centralized Services Administrator
Madilon Beatty Accounting Supervision - Accounts Payable; Purchasing; Payroll
Carol Loomis Payroll
Carol Monroe Purchasing Agent
Nona Rens Cash Management/Federal Reporting
Kate Vatter E-Grants Coordinator
Sunni Hitchcock Grants Accountant -Title I-A, Improving Basic Programs; Title I-A, Improvement Grants; Title I-B, Reading First; Title I-B, Even Start; Title I-C, Migrant Education, Title I-D, Neglected & Delinquent; Title I-F, Title III-A, English Language Acquisition; Title II-A, Improving Teacher Quality; Title II-B, Math/Science Partnerships; ;Title X-C, Education of Homeless Children; Indian Education for All,
Charlotte McMilin Grants Accountant - ABLE; State Vo-Ed; Carl Perkins; Title II-D, Educational Technology; Title IV-B, 21st Century; Title V-D, Character Education; Title VI-A, Transferability; Title VI-B, RLIS; IDEA, Part B & Preschool; IDEA State Program Improvement; Services for Significant Needs Students, Gifted & Talented; Learn & Serve
Lynette Lake Budget Analyst
Vacant Mail/Word Processing Supervisor
Vacant Mailroom
Nancy Toole Mailroom
Patti Niemi Word Processing
Heather Zimmer Receptionist

Internet Connection Issues

OPI Internet Services - 444.1626

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Finance and Grants

Welcome to the Montana Office of Public Instruction's Finance & Grants web page. This web page provides access to all areas of school funding including state entitlements and grant funding. 

Centralized Services Division


The Centralized Services Division provides accounting, budgeting, payroll, accounts receivable, accounts payable, cash management, financial reporting, purchasing, mail, receptionist and word processing services to other OPI divisions. This division is also responsible for the distribution and fiscal monitoring of state and federal grant programs administered by the OPI to local education agencies.

Responsibilities include:

  • Distributing State and Federal grant payments to local education agencies.
  • Publishing a State and Federal Grants Handbook for recipients of grants administered by OPI.
  • Preparing OPI's federal indirect cost plan.
  • Preparing Federal and State fiscal reports and financial statements.
  • Managing Federal cash balances.
  • Submitting the office's biennial budget request.
  • Develops, maintains and monitors office's budgets.
Jay Phillips Centralized Services Administrator
Madilon Beatty Accounting Supervision - Accounts Payable; Purchasing; Payroll
Carol Loomis Payroll
Carol Monroe Purchasing Agent
Nona Rens Cash Management/Federal Reporting
Sunni Hitchcock Grants Accountant -Title I-A, Improving Basic Programs; Title I-A, Improvement Grants; Title I-B, Reading First; Title I-B, Even Start; Title I-C, Migrant Education, Title I-D, Neglected & Delinquent; Title I-F, Title III-A, English Language Acquisition; Title II-A, Improving Teacher Quality; Title II-B, Math/Science Partnerships; ;Title X-C, Education of Homeless Children; Indian Education for All,
Charlotte McMilin Grants Accountant - ABLE; State Vo-Ed; Carl Perkins; Title II-D, Educational Technology; Title IV-B, 21st Century; Title V-D, Character Education; Title VI-A, Transferability; Title VI-B, RLIS; IDEA, Part B & Preschool; IDEA State Program Improvement; Services for Significant Needs Students, Gifted & Talented; Learn & Serve
Lynette Lake Budget Analyst
Maria Bates Mail/Word Processing Supervisor
Clay Hickman Mailroom
Nancy Toole Mailroom
Patti Niemi Word Processing
Heather Zimmer Receptionist

 

 

Payments to Schools and Coops


Advancing Agriculture Education in Montana

November 10, 2009 Payment
August 10, 2009 Payment

Career & Technical Education (State VoEd) Payments Payment Schedule
November 1st of each year

FY2011-12
2012 Final VoEd Payment Detail by Legal Entity

FY2010-11
2011 County Payment Summary (County Treasurers)
2011 Final Payment Detail by Legal Entity (Clerks and Business Managers)
School Nutrition Program Reimbursements Payment Schedule
Between the 15th & 20th of each month

School Food Payments
FY2011-12
School Food Authority Clerks and Business Managers
County Treasurers
County Superintendents

Summer Food Payments
Summer Food Sponsors
County Treasurers
County Superintendents

State Match
FY2009-10
School Food Authorities Clerks and Business Managers
County Treasurers
County Superintendents

School Food Grants
FY2009-10
School Food Authorities Clerks and Business Managers
County Treasurers
County Superintendents

  

State Entitlements Payments

Programs
Direct State Aid
Flexibility Payments
Guaranteed Tax Base Aid (GTB)
School Block Grants
School Facilities Acquisition Program (AKA "Debt Service GTB")
State Special Education Funding (AKA "Special Ed Allowable Cost Funding")
State Technology "Grants" (AKA Technology Timber money)
State Transportation Aid

Click here to view payment schedule

 

State and Federal Grants Payments
Contains payment information for the following:
District Clerk/Business Manager
County Treasurer
County Superintendent

 Payment Schedule
10th day of every month
State and Federal Grants Payments include the following  programs:
Adult Basic and Literacy Education (ABLE)
Carl Perkins (Federal Vo-Ed)
Gifted and Talented
IDEA Part B, Children with Disabilities
IDEA Preschool
IDEA State Program Improvement
Learn & Serve
Reading Excellence
School Renovation, IDEA, Technology
Services for Significant Needs Students
TANF
Title I, Part F, Ccomprehensive School Reform
Title I, Part C, Education of Homeless Children
Title I, Part A, Improving Basic Programs
Title I, Part A, Accountability
Title I, Part A, Improvement Grants
Title I, Part B, Subpart 3, Even Start
Title I, Part B, Subpart 1, Reading First
Title I, Part C, Migrant Education
Title I, Part C, Migrant Incentive
Title I, Part D, Neglected, Delinquent & At-Risk Youth
Title I, Part G, Advanced Placement
Title II, Part A, Teacher & Principal Training & Recruiting
Title II, Part D, Educational Technology
Title III, Part A, English Language Acquisition
Title IV, Part A, Safe & Drug-Free Schools & Communities
Title IV, Part B, 21st Century Community Learning Centers
Title V, Part D, Subpart 3, Character Education
Title VI, Part B, Subpart 2, Rural Low-Income Schools (RLI)

 

Traffic Education Reimbursements Payment Schedule
August of each year 

2010-11 Reimbursement by County

2010-11 Reimbursement by District
Pupil Transportation Payments Payment Schedule
March and June
Pupil Transportation Payments

School Facilities Condition Inventory

Sacajawea School
During the December 2005 Special Session, the legislature appropriated funds to conduct a facilities condition inventory. This study is administered by Architecture and Engineering Division of the Department of Administration in two phases.

Phase 1 is a brief survey completed by each school district in 2006.& The survey asked for basic information on the school buildings in each district. This information has been compiled and will be used as baseline data for Phase 2.

Phase 2, beginning December 2007, is an on-site assessment of all K-12 school facilities and their associated support structures in Montana.  These assessments will be conducted at each school site by the DLR Group in addition to various local architecture and engineering firms.

The final report of Phase II assessment results will be presented to the State Legislature by June 30, 2008, and copies will be available to all school districts.

Timeline
August 23, 2006 Survey became available online
October 12-13, 2006 Survey Summary provided to Interim Legislative Finance Committee
December, 2007 Phase 2 Begins
Phase II Final Report (7-1-08)
Phase II Detailed Reports
Special Session Legislation
Scope of the Survey
Background School Data Information Survey
Status Report as of 9/13/06
K-12 Facility Condition Assessments, Phase II
Phase II Facility Appendix

Special Ed Budget/Accounting

Special Education "Allowable Costs"
What is Special Ed "Reversion"?
Maintenance of Effort (MOE) (see Appendix D)

State and Federal Grants Handbook

The Montana State and Federal Grants Handbook provides guidance to school districts, cooperatives, consortia and other recipients of state and federal grants administered by the Montana Office of Public Instruction (OPI).